WSU Cougar Head Logo Washington State University

Request for Student Data

Requests for student records may be made through the Registrar’s Office for educational purposes, by WSU departments and certain non-WSU entities. Requests for data that can be fulfilled within the department, college or division using the student data warehouse should be done by that unit. Requests that cannot be fulfilled internally by a department, or those being requested from outside WSU, can be made to the Registrar’s Office using this form.

Directory Information

Washington State University may release student directory information to WSU administrative departments, outside entities conducting research as well as to student groups (RSOs) and certain other groups. Directory Information includes the following:

  • name (including any former name),
  • local and permanent addresses,
  • telephone numbers,
  • email addresses,
  • major and minor fields of study,
  • participation in officially recognized sports,
  • weight and height of members of athletic teams,
  • dates of attendance,
  • enrollment status (e.g., undergraduate, graduate; full-time or part-time),
  • grade level,
  • degrees, certificates, and awards received, including the President's Honor Roll,
  • most recent previous educational institution attended by the student.

More information about Directory Information.

Confidential Student Information

Non-directory, or confidential student record information will only be released based on legitimate educational interest within WSU, and in limited cases outside the institution, such as educational assessments
and approved research.

Education Records

Access of education records for personal interests is strictly prohibited.

Education records can be released to some organizations conducting studies and for legitimate academic research provided that:

  • The procedures utilized and the reported findings do not violate the student's confidence;
  • Students' names will not be included in the study or in any way linked with the data;
  • Case histories and case records are sufficiently disguised to prevent identification of the individuals
    involved;
  • The student's written permission is obtained where individual identification occurs; and
  • Such information will be destroyed when no longer needed for the purposes for which it was provided.

 

Graduate Student Information

To request graduate student information please contact Joe Merrill, Administrative Manager, Graduate School, 335-6412. 

Form Submission

The form can currently be found on the Registrar website Forms and Requests Staff page under Miscellany. Completed forms can be scanned and emailed to the Office of the Registrar or it can be sent to us using Interdepartmental mail (campus zip:1035). Unsigned forms will be returned and will not be processed.

Contact our office if you have questions in regards to this form and information that may be requested.
Matthew Zimmerman, Registrar
Office of the Registrar, Washington State University, P.O. Box 641035, Pullman, WA 99164-1035 | (509) 335-0899

Request for Student Data
FERPA Rights and Privacy